Hi Guides! :)
We will be conducting the tryouts this Thursday, 9th January. Please note that ONLY the sec 4s will be involved. The rest of the sec 2s and 3s, you will have a lot of fun :) Sec 3s, please be on standby should we need additional assistance.
To the Sec 4s, you have been assigned an alphabet to represent your role. Please scroll down to find out what alphabet you have been assigned before reading the descriptions :) Please prepare all your logistics that are needed. If materials are to be bought, e.g. the masking tape, please keep the receipt.
If you have any other questions, please contact me (Alyssa). Sec 4s, please also check your emails for some secret information ;)
Thanks! :)
Information
for Thursday, 9 Jan Sec 1 Tryouts:
Pre-Tryout Arrangements:
a)
Announcement
to be put up on E-Announcements and to be written in Wednesday’s announcement book
i.
Announcement
to inform those who have signed up to check the Guides’ notice board outside
the CCA room for their allocated time slot, and to make the necessary changes
to the timeslots as per instructions provided. They are to also tick their name
to confirm their attendance. Can find Rachel Chua or Alyssa Ling if any
queries.
b)
Guides’
noticeboard:
i.
Document
containing timeslot allocations to be pinned up, along with a pen.
i. 8 students will be allocated to each
group. There are 3 groups per time slot.
ii. Each group will be printed on one
piece of paper. While we have allocated 8 names to each group, we will also
provide 2 extra blank lines for them to make any changes (see point iii.)
iii. We will provide instructions,
stating that if they are unable to make it for the allocated timeslot, they can
cancel out their name and write it in the relevant blank spaces.
iv. We will also provide a box next to
their name for them to tick to confirm their attendance.
v. We will also tell them to take note
of which group they have been assigned to – A, B or C, as well as the timeslot
they have been assigned.
vi. They are to report 20 minutes before
their timeslot
vii. If they have any questions, they can
contact Fatin
viii.
Venue:
Gallery 1, date: Thursday
c)
Arrangement
of groups:
i.
There
are 138 students who have signed up. They will be split into 17 groups of 8
students.
ii.
There
will be 7 time slots starting from 3.00 PM. During each time slot, 3 groups
will be playing games concurrently.
iii.
The
two games should only take up 20 minutes, but we have allocated 30 minutes per
time slot to cater for 10 minutes of interview time, for the top-ranking girls
per group.
Time
|
A
|
B
|
C
|
3.00 – 3.30
|
Group 1
|
Group 2
|
Group 3
|
3.20 – 3.50
|
Group 4
|
Group 5
|
Group 6
|
3.40 – 4. 10
|
Group 7
|
Group 8
|
Group 9
|
4.00 – 4.30
|
Group 10
|
Group 11
|
Group 12
|
4.20 – 5.50
|
Group 13
|
Group 14
|
Group 15
|
4.40 – 5.10
|
Group 16
|
Group 17
|
Programme Flow for Tryout Day (Thursday) :
a)
Registration—Gallery
1 (Tentative) <5 pax="">:
i.
3
classroom tables to be set up in venue, about a meter away from each other
§ Each table will be for a different
group: A, B and C
§ Each table will contain a set of the
grouping list + pen
§ 1 Person stationed at each table
§ Sec 1s will report to their respective
sign up booths to sign up.
ii.
3
placards: A, B and C to be placed on floor in front of respective booths to
inform students where to sit.
§ Set of Masking tape + Markers per
group to write names
iii.
1 additional person, Person G, to usher them/ tell them to sit down
iv.
1 Additional person, Person H, to
handle changes, last minute additions, give instructions etc
§ All report 20 minutes earlier for
timeslot—If need be, can add girls from next timeslot into previous timeslot
LOGISTICS- sign up stations: 3 x grouping list,
3 x pens, 3X3 Masking tape, 3X3 Marker Pens, 3X class tables, 5 X chairs, A, B
C placards -- Check with Mrs Cheong if markers can be provided by the school OR get it from the guides room (try not to buy additional markers!)
* Registration to be set up by 2.50 PM
Please be welcoming and make the effort to be friendly no matter how stressful the situation, person A, B and C :)
b)
Individual
games:
i.
Venues
§ A: Primary school gallery (directly
in front of basketball court)
§ B: Other Primary School court
gallery (next to group A’s gallery)
§ C: Pond life gallery
ii.
<2 nbsp="" pax="">
§ They will:
o
Give
instructions: To be explained clearly before start of each of 2 games
o
Write
down names on sheet as seen on their masking tape labels
o
Keep
time: Max 8 minute per game, total 20 minutes per group
o
Evaluate
students
§ To look out for names, rank
according to sheet given
iii.
At
the end of both games, tell students to sit down while finalizing rank. Call
out top 3 (TBC) girls in group to follow Person X.
Person X leads selected
girls to holding room (Classroom), passes guide stationed in holding room the
ranking forms
Person Y goes to waiting
area (registration area), bring next group of girls
LOGISTICS: 3 X 7 Ranking sheets, 3 X 1 watches,
3 X 2 Pens, 3X 6 Chairs
C)
Holding
room: <2 pax="">
o
T
person gives out information sheet to be filled up. T person stationed in
classroom.
o
U
person lead to interview room, consolidate and take charge of passing of info
sheets to teachers
D)
Interview
Room: 4 Teachers + 4 Seniors
o
Interviewers
will be passed individual info sheets
Manpower Allocations
Registration
Booth: (5 PAX)
-
Booth
A: Carolyn
-
Booth
B: Adlyn
-
Booth
C: Alevia
-
Person
G: Dinie
-
Person
H: Alyssa
Game
Venues: (6 PAX)
-
A:
Primary school gallery (directly in front of basketball court): Fatin, Dawn
-
B:
Other Primary School court gallery (next to group A’s gallery) : Rosa, Sabrina
-
C:
Pond life gallery : Sarah, Natasha
Interview
Facilitators in holding room: (2 PAX)
-
Person
T: Alethea
-
Person
U: Rachel
Others:
Sec 2 IC:
Ashley Ang, Madhu
